• Thank you for such great performances at Championships
  • For groups moving on to World Championships good luck and safe travels
  • Information regarding the spring meeting will be announced soon

2016 Advisory Board Meeting

2016 Advisory Board Meeting

SCGC Directors,

This news item contains information regarding our annual Advisory Board Meeting, submission of 2016 proposals, absentee/proxy voting procedures, and election of SCGC Board Members. Please review the info provided and make note of important dates and deadlines.


Advisory Board Meeting


The next Advisory Board meeting for SCGC Directors will be held at Brentwood HS (5304 Murray Lane Brentwood, TN 37027) on Sunday, May 15, 2016 @ 2 p.m.  If your Guard/Percussion/Winds program paid SCGC membership dues for the 2016 season you are a voting member of the SCGC and have one vote per unit.  The Advisory Board meeting is the place for you to voice your concerns on how to improve the experience of everyone involved in the circuit. In an effort to continue to foster growth within the circuit we need your feedback on how to make this great circuit even better for directors, show sponsors, spectators, and most importantly the students involved.




Opinions of our membership are heard in the form of proposals submitted via email BEFORE the Circuit meeting.  Although an unlimited number of proposals can be submitted, members are encouraged to take much time and thought in the wording of their proposals.  Please remember your proposals will be published for membership to read and discuss.  Proposal format is available on the web site in the resources section and the deadline for submission is May 2, 2016.  Any proposal passed by Advisory Board members present on May 15th would then be forwarded to the Board of Directors for review and vote.  Should you have questions about submitting a proposal please contact SCGC Secretary/Rebecca Hope at HopeJRAH@aol.com.


Director Proxy


Directors unable to attend the Advisory Board Meeting on May 15th should select a trusted unit director planning to attend and have them vote on your behalf by submitting a written proxy form.  Please remember it is only the director of a unit who can utilize proxies.  The Proxy form can be found in the resources section of the web site. Proxy must be signed/faxed or electronically signed/emailed to SCGC Secretary/Rebecca Hope by close of business on May 13, 2016.





Open Board Seats


SCGC Directors may submit nominations for Open Board Seats, those nominated will then be voted on by those present at the Advisory Board Meeting.


The following were elected last May to serve the Board in 2-year seats and will complete the second year of their term during the 2017 season...Dean Payne (G), Kenneth Calhoun (G), Tim Vaughn (G), Ann Cavin (G), Tony Cox (P), Alan Rice (P)


OPEN SEATS, May 2016??.


5 Guard

2 Percussion/Wind


Directors please email nominations for Board Seats to HopeJRAH@aol.com.  Deadline for nominations is May 2nd.


State Rep Positions


State Reps were elected in June 2014 for a two year term.  Those terms expire June 2016 and per proposal submitted/passed in May 2015 ?Eliminate the state rep positions as defined in our bylaws?, elections will not be held for state reps.



Recap of Info...


SCGC Advisory Board Meeting for Directors is Sunday, May 15th @ 2 p.m. on the campus of Brentwood HS in Tennessee.


Proposals & Board Seat Nominations should be emailed to HopeJRAH@aol.com and received by May 2nd!!


Director Proxy must be submitted to Rebecca Hope on or before May 13th!!


SCGC Members in Action