• Thank you for such great performances at Championships
  • For groups moving on to World Championships good luck and safe travels
  • Information regarding the spring meeting will be announced soon

Advisory Meeting Email

Advisory Meeting Email

the info below was mass emailed to unit directors on 4/30/14...


SCGC Directors, 

The following contains information regarding our annual Advisory Board Meeting, submission of 2014 proposals, and absentee/proxy voting procedures. Also included is information regarding nominations for open Board of Director seats.

Advisory Board Meeting

The Advisory Board meeting will be held at Mt. Juliet High School, June 1st @ 2pm.  If your Guard/Percussion program paid SCGC membership dues for the 2014 season, you are a voting member of the SCGC, one vote per unit.  Now is the time to voice any concerns or comments regarding policy, BOD, staff members, or anything you may find needing attention related to the operation of SCGC activities.  Suggested changes to our procedures would need to be in the form of a proposal, comments or concerns about any other issue should be forwarded to the eboard or an appropriate staff member.  The AB meeting serves as a place for you to voice your concerns on how to improve the experience of everyone involved in the circuit. In an effort to continue to foster growth within the circuit, we need feedback on how to make this great circuit even better for directors, show sponsors, spectators, and most importantly the students involved. 


Opinions of our membership are heard in the form of proposals submitted via email BEFORE the Circuit meeting.  Although an unlimited number of proposals can be submitted, members are encouraged to take much time and thought in the wording of their proposals.  Please remember your proposals will be published for membership to read and discuss.  Proposal format is available on the website in the resources section and the deadline for submission is May 15th.  All accepted proposals will be published prior to the meeting on SCGConline.org. Any proposal passed by the advisory board on June 1st will then be forwarded to the board of directors for final approval.  Should you have any questions about the meeting or submitting a proposal, please feel free to contact Rebecca Hope, SCGC Secretary at HopeJRAH@aol.com.

Proxy Voting

If you (THE DIRECTOR) are unable to attend the meeting, please select a trusted adult planning to attend and have them vote on your behalf by submitting a written proxy form.  Please follow directions located on the form, remember it is only the director of a unit not attending the meeting who can utilize proxies.  The Proxy form can be found in the resources section of the website.  Proxy must be faxed or emailed to circuit secretary by May 30th(fax/email info located on proxy form).

Board of Director Seats

It is time for SCGC Membership to make nominations for open positions of the SCGC Board of Directors which will be voted on at the Advisory Board Meeting.

At the June 2013 meeting the following were elected to serve on the BOD in a 2-year

Color Guard/Percussion seat who will be serving their second term during the 2015 season...

Kenneth Calhoun (CG), Dean Payne (CG), Danielle Todd (CG),Tim Vaughn (CG),

Tony Cox (P) and Jason Palmer (P).

BOD seats open for election in June 2014 are...

Kim England (CG), Adrian Fitchpatrick (CG), Rebecca Hope (CG), Donna McKinney (CG),

Jack Albert (P), Mike Keeton (P)

and State Rep Seat (see below)

Directors please send your nominations for BOD to HopeJRAH@aol.com.

Deadline for nominations is May 15th.

State Rep Positions

State Reps were elected in June 2012 for a two year term.  Those terms will expire June 2014.  State reps will be nominated/elected by those in attendance at the Advisory Board meeting on June 1st.  State rep seats are currently held by... 

Jason Winningham (SR BOD seat) AL, Cedrick Leavell KY, Dale Wigginton MS, Amanda Jones TN

In conclusion

SCGC AB meeting will be held Sunday, June 1st @ 2pm - Mt. Juliet HS in Tennessee.

Proposal and Proxy format can be found in the resource section of the SCGC website!

Proposals, BOD Nominations must be received by May 15th!!

Send all information to HopeJRAH@aol.com

Looking forward to seeing you in June !!!

Rebecca Hope/SCGC Secretary


SCGC Members in Action